2 Jobs in Hunt Valley, MD
UBS is Hiring an Executive Team Assistant Near Hunt Valley, MD
Job Reference #
City
Job Type
Your role
- provide high quality administrative support to executive team across Sales & Development including coordinating daily scheduling and arranging meetings with senior-level managers
- monitor Team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
- maintain travel itineraries, prepare expense reports, and manage reimbursement process
- provide in office support for Weehawken based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
- organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
- partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up
Your team
- provide high quality administrative support to executive team across Sales & Development including coordinating daily scheduling and arranging meetings with senior-level managers
- monitor Team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
- maintain travel itineraries, prepare expense reports, and manage reimbursement process
- provide in office support for Weehawken based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
- organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
- partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up
Your expertise
- professional and flexible with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
- strong communication skills to manage internal and external clients and individuals at all levels
- excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
- high level of accuracy and strong attention to detail
- proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
- strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
- volunteers willingly to assist others, or assist as requested, based upon workload
About us
We have a presence in all major financial centers in more than 50 countries.
How we hire
Join us
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
Job Summary
Full Time
Securities
$76k-98k (estimate)
03/22/2024
07/18/2024
LONDON
1,000 - 3,000
1986
IAN DAVID MARRIOTT
$50M - $200M
Securities
Related Companies
The job skills required for Executive Team Assistant include Administrative Support, Scheduling, Microsoft Office, PowerPoint, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Team Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Team Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Team Assistant positions, which can be used as a reference in future career path planning. As an Executive Team Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Team Assistant. You can explore the career advancement for an Executive Team Assistant below and select your interested title to get hiring information.
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